Originally posted on March 6, 2020, updated on September 23, 2020
- Global Teaching and Learning Resources
- Answers for Faculty and Staff Travelers
- Answers for Faculty Researchers
- Answers for International Students and Scholars
- Answers for Study Abroad and Global Learning Students and Faculty
- Information on Delegation Visits and More
- International Center Information
How can I still engage globally given all the changes related to COVID-19?
As we address the impact of COVID-19 we acknowledge that though we may be temporarily restricted in our location, it is still critically important that our teaching and learning includes global and intercultural experiences—and that we continue to expand avenues beyond traditional study abroad, such as online course content or virtual international collaborations. As faculty and students look to strengthen global and international collaborations in the present context, Global Affairs has gathered a set of resources to help faculty connect with others around the world and support students in becoming global thinkers and learners.
Should I cancel or reschedule my domestic and/or international travel plans?
Global Affairs is monitoring the situation in countries and assisting travelers based on the assessments of the Centers for Disease Control (CDC), the World Health Organization (WHO), and the U.S. Department of State.
Currently, UC Davis travelers must avoid all non-essential university-related international travel, to any country. Under UC guidance and the UC Davis Travel Policy, all countries currently designated with a CDC Warning – Level 3 or a CDC Alert – Level 2 due to COVID-19 are considered “Very High Threat” destinations. For the time being this means that all international travel is subject to review by the UC Davis Travel Advisory Committee. See more information at this travel announcement.
The UC Davis Travel Security team uses this information to identify impacted travelers and communicate updates before and during trips. This information allows travelers to make educated decisions about travel and the possible risks involved. In addition, per UC Davis policy, failure to register international travel may result in: delays or forfeiture of reimbursement of travel expenses; and delays in the ability of the university to provide support in the event of an emergency.
There is a myriad of contingencies that might affect your ability to travel, so please contact Travel Security Manager A.J. Leeds at firstname.lastname@example.org or (530) 752-4129 if you have specific concerns or questions.
UC Davis international students and scholars should contact Services for International Students and Scholars (SISS) in Global Affairs at email@example.com with questions. Students or faculty with questions specific to study abroad of other global learning programs should contact the Global Learning Hub in Global Affairs at firstname.lastname@example.org.
We strongly recommend travelers review the Global Affairs web announcement, which has regular updates and travel advisories.
What will UC travel insurance cover if my international trip is cancelled or postponed?
The UC Travel Insurance policy (for academics, staff and students) covers fees incurred for changes in international travel up to $2,000. There is no Trip Interruption/Cancellation coverage for domestic travel. The UC Davis Travel Office provides information for travelers seeking reimbursement for travel impacted as a result of coronavirus (COVID-19).
Faculty and staff should contact their airline or booking agent to make the changes and can file a claim for any incurred costs. This coverage covers trips cancelled to countries that the CDC or U.S. State Department has recently increased their Travel Warning, such as CDC Level 3 (avoid all nonessential travel), as these are considered unforeseen events. Note: if a traveler enters a country after the increase is declared then the trip benefit would not apply as the conditions are no longer unforeseen.
UC Davis travelers with general travel security questions are encouraged to contact UC Davis Global Affairs at (530) 752-4129 or email@example.com.
For questions regarding the university’s travel insurance program, contact UC Davis Risk Management at firstname.lastname@example.org.
How do I submit a claim for an interrupted/canceled trip?
You may file a claim with the insurer by going to the UC Davis Travel Office page. Be prepared to provide the following information:
- Proof from the airline that the tickets were non-refundable. Itinerary and the cost of the tickets.
- Proof from the hotels that accommodations were non-refundable, cancellations fees or could be cancelled with no penalties. Cost of accommodations.
- Proof that any extension trips were non-refundable, cancellations fees or could be cancelled with no penalties. Cost for extension trips.
- Proof trip was registered.
Are traveling companions covered by the UC Travel Insurance Policy?
Yes, coverage will be provided to traveling companions who could be a spouse, domestic partner, child(ren) or other companion. A "Traveling Companion" means a person or persons with whom you have coordinated travel arrangements (i.e. identical trip itineraries) and intends to travel with you during the trip.
Will my Global Affairs Seed Grant, Grant for Advancing UN Sustainable Development Goals and/or Grants for Regional Faculty Groups be extended?
All grants have been given a one-year extension, given the current circumstances. Extensions beyond that will depend on individual circumstances. Please reach out to Elizabeth Langridge-Noti, director of faculty engagements in Global Affairs, at email@example.com, if this appears to be necessary.
Can we adjust our budgets, given the current circumstances?
Global Affairs recognizes that changing circumstances may mean reorganizing your budget. If you are contemplating moving activities to a virtual space, there may be costs associated with internet, equipment, or phone costs even if in-person meetings are cancelled. When making adjustments, keep in mind university restrictions (e.g. salaries for full-time UC Davis employees cannot be paid with grant monies). Please inform us if you intend to make significant adjustments to your budget.
Should we try to wait out the restrictions on international mobility rather than reconfigure our project?
This depends on the status of your project and on the planned outcomes. It is also important to take into consideration the very fluid situation for travel that is likely to be the “new normal” for a number of months to come.
What if I need to get equipment and/or other items back to Davis from another country?
As a first step, refer back to the paperwork that you submitted to send the equipment to the overseas location. The office listed on that paperwork should be able to help you with initial steps to recover equipment. Contracting units that you may have utilized for permissions for equipment are listed here with a brief description of what each unit does. If you have further questions, please reach out to Elizabeth Langridge-Noti, director of faculty engagements in Global Affairs, at firstname.lastname@example.org, to see if we can help facilitate further connections.
What should I do about samples coming from another country and the permits that would be associated with them?
Movement of goods continues to be impacted by COVID-19. Especially for samples that need special care or rapid transit, it may be worth waiting or exploring alternative ways to handle the processing. As with equipment, make sure you go back to your original paperwork to identify which unit was helping you with the samples (material transfer), and contact them for assistance. Contracting units that you may have utilized for permissions for material transfer are listed here with a brief description of what each unit does. If you have further questions, please reach out to Elizabeth Langridge-Noti, director of faculty engagements in Global Affairs, at email@example.com, to see if we can help facilitate further connections.
Are there specific research guidelines that need to be considered in ramping up my international project?
The Office of Research has published guidelines related to campus directives related to research; planning/actions for PIs and researchers; operations supporting research; guidance from agencies and institutions; and new research and technology development targeting COVID-19. For planning and ramping up your UC Davis research projects during COVID-19 visit: Guidelines for Ramping Up On-Campus Research and Research Continuity and Planning for COVID-19.
Who should I contact in the Office of Research if I have additional questions?
You should contact either Whitney Cheung, Executive Analyst for Associate Vice Chancellor Paul Dodd, at firstname.lastname@example.org, or Ana Lucia Cordova, Strategic Initiatives Manager, at email@example.com.
Will visa or immigration statuses of international students or scholars be impacted?
Minimizing international travel is recommended since re-entry into the U.S. could be restricted. Services for International Students and Scholars (SISS) within Global Affairs is available for UC Davis international students and scholars with questions or concerns related to traveling to and from UC Davis, visas, immigration status, and specific programs such as the Planned Educational Leave Program (PELP).
All SISS advising has moved to phone or online appointments only at this time. Please reach out to your advisor directly to schedule an appointment or ask a question. You will find email addresses for all advisors in our SISS People Directory. Or email siss.ucdavis.edu.
Will Study Abroad or other global learning programs be cancelled?
The safety and wellbeing of students is our first priority. Based on UC guidance restricting travel, from the Centers for Disease Control and Prevention (CDC)’s recent Global Level 2 Travel Notice, additional guidance from the U.S. State Department, and World Health Organization (WHO), and assessments from campus leadership, workgroups, and subject matter experts, UC Davis has suspended all international and U.S.-based Study Abroad programs through summer (including Spring Seminars Abroad, Spring Quarter Abroad, Summer Abroad, and Summer Abroad Internships) and has suspended Fall 2020 Quarter Abroad programs.
The Global Learning Hub is currently remotely advising students. Please email firstname.lastname@example.org with any questions or to set up a remote advising appointment.
The University of California Education Abroad Program (UCEAP) is posting updates to UCEAP programs on their website.
What about graduate and professional international programs?
Under UC guidance and the UC Davis Travel Policy, all countries designated with a CDC Warning – Level 3 or a CDC Alert – Level 2 due to COVID-19 are considered “Very High Threat” destinations. Guidance is subject to change as the situation evolves. For now, all international travel is subject to review by the UC Davis Travel Advisory Committee, with “non-essential” travel curtailed.
“Essential” travel is defined by UC as that which is necessary to preserve the life and safety of a research subject and that cannot be postponed; this includes medical responders and researchers responding to the current health concern. Loss of research data or funding for travel are not sufficient reasons to make travel essential. The following types of travel are considered “non-essential”: any travel that can be deferred or postponed; educational conferences, even when the traveler is scheduled to present; all staff travel. Graduate and professional students are furthermore encouraged to speak with their major professors about redesigning planned work to avoid unnecessary travel.
If your school, college, or organization intends to pursue activities abroad, please familiarize yourself with the campus International Travel Policy. Under current conditions all international travel must be reviewed and approved by the Travel Advisory Committee before the trip can proceed. UC Davis travelers must email a detailed itinerary of their proposed travel and a statement of their risk mitigation procedures, along with information on why the trip should go forward under existing conditions to email@example.com. This should be done at a minimum of three weeks prior to planned departure dates, though more advance notice is recommended.
The Travel Advisory Committee will respond with either questions or approval/disapproval within 72 hours. For programs with multiple travelers, approval requests for all participants can be submitted in a single package by the trip leader or departmental supervisor. Please note also that students who are planning on doing fieldwork while on “in absentia” status must abide by this same policy. Travelers should also understand, per UC guidance, anyone returning from a CDC Level 3 country must self-isolate for 14 days before returning to work or campus.
Please email AJ Leeds, Travel Security Manager, at firstname.lastname@example.org with any questions.
What happens to international delegation visits to UC Davis?
Given the fluid and unpredictable nature of the Coronavirus (COVID-19) pandemic and the restrictions on non-essential travel, we are currently no longer hosting international delegation visits on campus but we welcome meetings and discussions. If your delegation would like to schedule virtual meetings, we encourage you to fill out our Visitor Request Form. Please contact Michael Lazzara, Associate Vice Provost for Academic Programs in Global Affairs, with any questions (email@example.com).
What will happen to Fulbright U.S. Scholar Program opportunities?
Due to the U.S. Department of State’s global Level 4 Travel Advisory caused by the COVID-19 pandemic, scholars in the 2020-2021 Fulbright U.S. Scholar Program cohort received an email announcing that the Bureau of Educational and Cultural Affairs (ECA) will delay the start date of 2020-2021 Fulbright U.S. Programs until after January 1, 2021, to give selected candidates, host institutions, and program partners worldwide as much information as possible in order to plan for the coming academic year. This revised January start date assumes that the travel warning level has been reduced by that time. IIE or the Fulbright Commission will keep Fulbright U.S. Scholars updated with more specific information as it relates to host countries and timelines.
What will happen with the 2020 Mandela Washington Fellowship?
Due to the current global health situation, and with the safety and well-being of Fellows and Partners as the highest priority, the U.S. Department of State has postponed the 2020 Mandela Washington Fellowship until summer 2021. Applicants for the 2020 Fellowship who were selected as Finalists and Alternates have been notified that they are eligible to defer their participation until summer 2021.
The UC Davis International Center is currently closed and Global Affairs staff are working remotely. Please email firstname.lastname@example.org with general questions, email@example.com with questions specific to international students and scholars, and firstname.lastname@example.org with questions specific to global learning programs.
What other steps is UC Davis taking?
For more information related to campus updates and health and preventative tips, please see the following UC Davis resources.
UC Davis Updates
- Campus Ready
- Coronavirus UC Davis Campus Information
- Campus Reporting Protocol
- Keep Teaching: Strategies and Resources for Instructional Resilience
- Travel Announcement: Novel Coronavirus (COVID-19)
- Global Affairs Q&A Related to Novel Coronavirus (COVID-19)
- Study Abroad Program Information and Resources Related to Coronavirus
- Coronavirus Information and Resources for UC Davis International Students and Scholars
Finance, Operations and Administration
Office of Research